Saunders Book Company knows how important your privacy is to you. Our relationship with you is founded on trust and we are committed to maintaining that trust.
For these reasons, we have created the following privacy policy (the "Privacy Policy"). It confirms our dedication to protecting your privacy and maintaining the trust you have placed in Saunders Book Company. This Privacy Policy is your assurance that the Management, Sales, Accounting, Warehouse and other employees of Saunders Book Company and its subsidiaries and affiliates will maintain the confidentiality and privacy of any personal information that you have entrusted to us.
From January 1, 2004, all businesses engaged in commercial activities must comply with the Personal Information Protection and Electronic Documents Act, and the Canadian Standards Association Model Code for the Protection of Personal Information, which it incorporates. The Act gives you rights concerning the privacy of your personal information.
What Personal Information do we Collect?
Actually, very little. Most of the information we collect relates to institutions to which we market our products and services. In most cases, our customers and clientele are identified to us only with publicly available business-related addresses and other associated information. In the rare case where personal information has been volunteered to us by an individual, we may use that information for the proper operation of Saunders Book Company, including but not limited to record keeping, statistics, accounting, customer newsletters, and maintaining internal communications.
Use and Retention of Your Information
Saunders Book Company does not use personal information for purposes other than those for which it was originally collected. We retain personal information only for as long as it is needed and only for the fulfillment of the purposes for which it was originally collected.
Disclosure of your Personal Information
Saunders Book Company does not trade, sell, or otherwise disclose its customer lists or any other personal information to third parties. Third parties engaged to provide services to Saunders Book Company (such as accounting or information technology ("IT") firms or printing companies) may periodically have access to your personal information. Saunders Book Company only engages the services of such third parties which themselves have a privacy policy which adheres to the provisions of the Personal Information Protection and Electronic Documents Act, and the Canadian Standards Association Model Code for the Protection of Personal Information.
Is My Personal Information Secure?
Saunders Book Company takes all reasonable precautions to ensure that your personal information is kept safe from loss, unauthorized access or unauthorized disclosure. Among the steps taken to protect your information are:
• premises security;
• shredding of discarded information;
• locked file cabinets;
• internal password and security policies which ensure that only authorized staff can access your personal information; and
• contractually obligating our employees to maintain the confidentiality of our customer lists.
Access to Your Personal Information
You may ask for access to any personal information we hold about you.
Communicating with Us
You should be aware that email is not a 100% secure medium, and you should be aware of this when contacting us to send personal or confidential information.
Changes to this Privacy Policy
Since Saunders Book Company regularly review all of their policies and procedures, we may change our Privacy Policy from time to time. An up-to-date copy of this Policy can be found on our Company Web site at www.librarybookc.com
Employment Inquiries
If you apply to Saunders Book Company for a job, we need to consider your personal information, as part of our review process. We normally retain information from candidates after a decision has been made, unless you ask us not to retain the information. If we offer you a job, which you accept, the information will be retained in accordance with our privacy procedures for employee records.
Requests for Access
Our organization has designated an official who is responsible for receiving and responding to all information requests regarding our Privacy Policy or about your personal information under our care and control. If you have any questions, or wish to access your personal information, please contact our official, Judy Purdy by mail at P.O. Box 308, Collingwood, Ontario L9Y 3Z7, or by email at 